Privacy policy

Effective Date: January 1, 2016

We respect your privacy at Digitalrep, LLC. We believe that you should know how information about you may be used or shared, and we appreciate that you trust that we will do so carefully and sensibly. Digitalrep has implemented and maintains the following security procedures and practices, which protect the nature of the information Digitalrep collects from customers in order to protect customer personal information from unauthorized access, destruction, use, modification, or disclosure. By visiting, you are accepting the practices described in this privacy policy (the “Policy”). If you have any questions about this Policy, please feel free to contact us via our website, by email:, or write to us at Digitalrep, LLC, Attn: Privacy Policy, Suite 202, 29030 SW Town Center Loop East, Wilsonville, OR, 97070, USA. Digitalrep may implement features to this website that will require a login. Information obtained from registered users of these services will be used in accordance with the Terms of Use for that / those service(s) and this Policy. Please also see the Terms of Use for each particular service for the terms and conditions of use, limitations of liability, and disclaimers of warranty and general terms applicable to that Service.

What information does this website capture about registered participants?

This website uses an extended log file format which captures: date and time of visit, referring address (location from which a visitor comes to, type of internet browser, and visitor’s IP address and DNS name. Each computer that connects to the internet is assigned a unique number, an IP address, for identification purposes. The log file does not capture a visitor’s email address, nor other personal or financial information.

Data integrity

We review our data collection, storage, and processing practices to ensure that we only collect, store, and process information needed to provide our Services. We take reasonable steps to ensure that the information we process is accurate, complete, and current, but we depend on you and other users to update or correct that business information whenever necessary.

How does Digitalrep use the information?

Please be aware that our Services may involve collecting information, and in some cases it may be delivered to our customers. We may also use the information collected through the website to improve the website and / or our Services. Our policy is to prevent the distribution of information collected through the website to third parties except or unless it is described in the applicable Terms of Use. For additional information see “With whom does the Digitalrep share my information?” below.

What are cookies and how does Digitalrep use them?

As part of offering and providing customizable and personalized services, Digitalrep may use cookies to store and / or track information about you. A cookie is a small amount of data that is sent to your browser from a web server and stored on your computer’s fixed disk drive. All instances within this website will require that you accept cookies before any information is captured. Generally, we use cookies to remind us of who you are and to access your account information (stored on our computers) in order to deliver to you a better and more personalized service.

Can cookies be removed from my fixed disk drive?

Yes, cookies can be removed from your fixed disk drive. Also, depending on what type of web browser and what browser version you are using, you may be able to change the properties on your cookie file so that cookies are not used or saved. Please check with your browser provider for more information on handling and / or removing cookies.

With whom does Digitalrep share my information?

Each User’s right to privacy is of paramount importance to Digitalrep. Any information provided by a User will not be shared with any third party other than our mutual customers. If any personal information, such as individual names, identification numbers, account numbers or medical information is shared with a mutual customer, the mutual customer will be required by contract to implement and maintain reasonable security procedures and practices appropriate to the personal information to protect the information from unauthorized access, destruction, use, modification or disclosure. Digitalrep reserves the right to use the information to provide each User value-added services and a more personalized online experience. Digitalrep may also disclose your Information in special cases when we have reason to believe that disclosing this Information is necessary to identify, contact, or bring legal action against someone who may be violating Digitalrep’s Terms of Use or may be causing injury to or interference with (either intentionally or unintentionally) Digitalrep’s rights or property, other users, or anyone else that could be harmed by such activities. We may disclose or access account information when we believe in good faith that the law requires it and for administrative and other purposes that we deem necessary to maintain, service, and improve our products and services.

What security precautions are in place to protect the loss, misuse, or alteration of my information?

If you are provided with a login, it will be password protected. In such case, you will be able to edit your profile by logging into the Service using your user ID and password. We recommend that you do not divulge your password to anyone. Digitalrep will never ask you for your password in an unsolicited phone call or in an unsolicited email. Also remember to sign out of your account and close your browser window when you have finished your work. This is to ensure that others cannot access your business information and correspondence if you share a computer with someone else or are using a computer in a public place like a library or internet cafe. The Digitalrep website may have users all over the world. When you give Digitalrep your business information, that information may be sent electronically to servers outside of the country where you originally entered the information, such as to the United States or other countries. In addition, that information may be used, stored, and processed outside of the country where you entered that information. Whenever Digitalrep handles business information as described above, regardless of where this occurs, Digitalrep takes steps to ensure that your information is treated securely and in accordance with the relevant Terms of Use and this Policy. Unfortunately, no data transmission over the internet can be guaranteed to be 100% secure. As a result, while we strive to protect your information, Digitalrep cannot ensure or warrant the security of any information you transmit to us or from our registration forms, and online products or services, and you do so at your own risk. Once we receive your transmission, we make our best effort to ensure its security on our systems.

What happens to my information after the Service is no longer used?

We will take all reasonable steps to destroy, or arrange for the destruction of a customer’s record within its custody or control containing personal information which is no longer to be retained by the business by (1) shredding, (2) erasing, or (3) otherwise modifying the personal information in those records to make it unreadable or undecipherable through any means.

Policy Enforcement

Digitalrep regularly reviews its compliance with this Policy. Please feel free to direct any questions or concerns regarding this Policy or Digitalrep’s treatment of business information by contacting us through this website, by email at, or by writing to us at Digitalrep, LLC, Attn: Privacy Policy, Suite 202, 29030 SW Town Center Loop East, Wilsonville, OR, 97070, USA. When we receive formal written complaints at this address, it is Digitalrep’s policy to contact the complaining user regarding his or her concerns. We will cooperate with the appropriate regulatory authorities, including local data protection authorities, to resolve any complaints regarding the transfer of business data that cannot be resolved between Digitalrep and a user.

Changes to this policy

Please note that this Policy may change from time to time to comply with applicable changes in state or federal law, as necessary. Digitalrep reserves the right, in its sole discretion and with reasonable notice posted on the webite and / or sent to your email address provided in the Service, to revise, update, or otherwise modify this Policy. Your continued use of the Service will constitute your acceptance of, and agreement to such changes. Each version of this Policy will be identified at the top of the page by its effective date.